This section is headed by an Administrative Secretary. 
The section is charged with the overall co-ordination and implementation of administrative, management and financial functions of the Directorate of Criminal Investigations (DCI). It specifically deals with offering supportive services to the Directorate in its core mandate of detecting, preventing, investigating, and prosecuting crime as stipulated in the National Police Act.

Section’s Objectives
 Proper, application and implementation of all legal, administrative regulations and procedures in the conduct of Public Service in areas of procurement, financial management and Human               Resource Management.
 Efficient and effective human resource management and deployment of staff at sections and field stations.
 Proper management and control of finances in all operations in line with all legal and financial procedures and regulations.
 Institutionalization of a result oriented approach in performance of tasks in order to achieve improved  service delivery to the public and internal customers.
 Building a positive image of the Directorate of Criminal Investigations by application of structures to build improved customer relations between the Directorate of Criminal Investigations and the       members of the public.
 To improve and expand facilities, equipment and technologies that will enhance the capacity of the DCI to carry out its core mandate.
 Ensure the implementation of the development projects within the Strategic /Plan Implementation period in an efficient and cost effective manner.

Functions

 Providing Strategic Leadership for Efficient Performance of the various technical Services by administrative/ civilian units
 Facilitating the co-ordination and implementation of administrative units’ work plans
 Overseeing of financial control and Audit in the Directorate
 Facilitate the monitoring and evaluation of Directorate’s programmes
 Improve transparency and accountability in the administrative, financial and procurement activities of the Directorate.
 Facilitation and Co-ordination of implementation of development projects of Police Specialized Equipment and Solutions
 Facilitation of Directorates personnel welfare matters and supervision of Administrative Support Services Personnel.
 Enforcement of the civil service code of regulations in the department through ensuring proper interpretation and implementation of regulations
 Co-ordination of various administrative sections in policy implementation through issuing directives and monitoring their implementation.
 Enforcement and application of financial regulations in the conduct of government financial business through authenticating, approving and authorizing expenditures within laid down regulations.
 Supervising and monitoring the conduct of procurement function by chairing departmental adjudication committee, attending the Ministerial Tender Committee on behalf of the Director of Criminal     Investigations, and enforcing the application of the public procurement and disposal Act and its relevant regulations.
 Supervising the Deputy Administrative Secretary, Human Resource officer, Finance officer, Procurement officer and I.F. Officer in their conduct of their duties and functions.
 Facilitation of librarian to provide supportive services to the Directorate of Criminal Investigations.
 Supervision by delegation the performance of superintendent’s office.
 Facilitation of ICT, integration in Directorate of Criminal Investigations operations through implementation of ICT policy in administration and financial activities of modern ICT Equipments.
 Facilitation of improved and adequate housing for police officers through leasing arrangements and construction of new houses.
 Facilitate the improvement and expansion of physical facilities, equipment and technologies commensurate with budgetary allocation through prioritization and liaison with relevant ministries,           departments and offices to implement the development programs.
 To build a positive image of the Directorate service through development of people friendly responsive and professional customer service strategies through organizing attitude change seminars,       deepening of implementations of departmental service charter and entrenching anti-corruption systems and culture in the staff.
 Ensure proper management and control of finances as alternate AIE holder, through working together with finance officer in implementation of financial regulations through various management       committees as budget committees and development estimates committees besides authorizing AIEs to field stations and approving of financial expenditures.

Sections under the AS
     • Human Resource Management
     • Internal Audit
     • Planning
     • Supply Chain Management Services
     • Finance
     • Accounts
     • ICT

HUMAN RESOURCES MANAGEMENT
The Human Resource Unit is headed by Assistant Director Human Resource Management. This Unit has grown in terms of capacity and several units have been established; IPPD, Pension, POA/POB, POC and POD. The sections are responsible for processing of promotions, salary adjustments, leave processing, compliment control and pension processing.
The Unit also manages all General files and Personal file in the main Open Registry.
CORE MANDATE
To provide efficient and effective human resource management services in order to improve service delivery in the Directorate.
FUNCTIONS OF THE SECTION
    • To interpret and implement Human Resource Management policies and procedures.
    • To ensure that officers comply with the Economic Crimes Act by declaring their individual income, assets and liabilities in a prescribed forms.
    • To maintain an up-to- date and accurate staff records in the Directorate.
    • To maintain an up-to- date skills inventory (civilian staff).
    • To manage Annual staff performance appraisal and reports to ensure that all officers fill and submit Appraisal forms by 30th June every year.
    • To ensure proper staff deployment and or placement (civilians).
    • To process all issues of staff pertaining to appointments, transfers, promotions, payments of salary and allowances, discipline and retirement (civilians).
    • To prepare and submit Nominal Roll to the Inspector General, National Police Service
    • To ensure that all members of staff are informed of various emerging Human Resource management issues.
   • To give appropriate advise on Human Resource management issues raised as per the provision of relevant sections of the Code of Regulation, Circulars from the Public Service                                  Commission, DPSM and National Police Service Commission and Labor laws
   • To identify staff for training based on performance gap due to lack of knowledge and skills. To also attend Directorate’s Training Committee meetings in which training matters are deliberated            upon and recommendation made for consideration by the National police Service Training Committee.

INFORMATION COMMUNICATION TECHNOLOGY
FUNCTIONS
 Automation of the various functions within the department .
 Ensuring that Supervision and allocation of duties to ICT staff is maintained.
 Ensuring that ICT Preventive maintenance is carried out routinely.
 Systems Development.
 Drawing specifications of ICT equipment and related peripherals.
 Internet connectivity both at DCI HQS and other DCI establishments..
 Inform and train DCI departments on new and emerging technology.

FINANCE 
The section is mandated to ensure over all sound financial management and control of voted funds.
CORE FUNCTIONS
1. Processing of estimates for the program budget
2. Expenditure and Revenue monitoring
3. Prioritization of programs and activities for results-based allocation of resources
4. Issuance of Authority to Incur Expenditure (AIE)
5. Expenditure and revenue forecasts
6. Oversight of commitment of funds and expenditure trends in line with Treasury Circulars.
7. Undertaking reallocations within Budgeted Heads and programs

SUPPLY CHAIN MANAGEMENT UNIT
Supply Chain Management Unit is one of the key sections within the Directorate of Criminal Investigation Department. Supply Chain Management Unit is charged with the responsibility of ensuring that goods and services are procured in a timely manner i.e. the right price, the right quantity, the right quality, the right time and the right place. They must cover the 5 right of supplies. The section is also responsible for coordinating that unserviceable/ obsolete store and equipments are disposed off in a timely manner and in accordance to the Public Procurement and Asset Disposal act 2015.
FUNCTIONS 
 Ensuring that contracts awarded by or on behalf of the department are rightly managed.
 Preparation of Departmental Yearly Procurement plan
 Facilitating that disposal of surplus/obsolete stores that are beyond economic repair are done in a timely manner so that the government does not incur losses resulting from lose of value.
 Facilitating leasing of government properties like housing for officers, canteen services e.t.c.
 Maintenance, repairing/servicing of motor vehicles at DCI workshop, or Dealers or contracted garages and supply of fuel.
 Procurement of goods and services ensuring Government gets value for money in procurement of goods and services.
 Issuing of stores to various section within the DCI Department.
 Ensuring that field officers are facilitated in issuing of office machines and equipments, furniture(permanent stores), stationery and other stores for the efficient running of their stations.

ACCOUNTS 

FUNCTIONS
- Planning, coordinating and supervision of all Accounts staff in the Directorate
- Processing payment vouchers, imprest warrants, committal documents eg AIEs, LPOs, LSOs etc and ensuring adherence to the Government Financial Regulations.
- Managing the Directorate’s Bank Account.
- Audit queries in liaison with the Finance office.
- Maintenance of the Directorate’s cash book.
- Management and coordination of Revenue collection.
- Timely preparation of management reports namely Expenditure and Pending bills returns.
- Preparation of expenditure and pending bills returns.
- Custody and issuance of Accountable documents.
- Member of the Directorate’s Procurement Advisory Committee.
- Member of Directorate’s Budget Committee
- Member of the Training and Development Committee.
- Planning, coordinating and supervision of all Accounts staff in the Directorate.
- Member of the Directorate’s Housing Committee.
- Identification and recommendation of training needs of Accounts staff.
- Ad hoc assignments relating to accounting services.

 INTERNAL AUDIT 

The Internal Audit is one of the section within the Directorate of Criminal Investigation, is charged with the responsibility of supporting the Accounting Officers and AIE Holders in the effective discharge of their responsibilities by measuring, evaluating and reporting on the effectiveness of the internal control systems, implemented by the Accounting Officers and AIE Holders to ensure:
a) The appropriate assessment of risk and adoption of strategies to manage risks to within acceptable levels;
b) Compliance with applicable policies, procedures, laws and regulations
c) The reliability of internal and external reporting and accountability processes; and,
d) Compliance with the relevant codes of conduct and ethical guidelines.


Core Values
The core values include:
a) Commitment to service excellence;
b) Commitment to objectivity and integrity;
c) Commitment to reliability and confidentiality; and,
d) Commitment to competency and teamwork
N/B: Internal Auditor General Department is a department within the National Treasury

Internal Audit section core Mandate and functions
Internal audit is an independent review function set up within the civil service as stipulated in section 73 of the Public Finance Management Act 2012.The legal establishment of the internal audit has enhanced its independence.
The key mandates of the Internal audit as provided in the PFM Act 2012 section 73(3)Include:
a) Reviewing the Governments mechanism of the entity and mechanism for transparency and accountability with regard to the finances and assets of the entity.
b) Conduct risk-based, value-for-money and systems audits aimed at Strengthening internal control mechanisms that could have an impact on achievement of the strategic objectives of the entity.
c) Verifying the existence of assets administered by the entity and ensuring that there are proper safeguards for their protection.
d) Providing assurance that appropriate institutional policies and procedures and good business practices are followed by the entity.
e) Evaluating the adequacy and reliability of information available to management for making decisions with regard to the entity and its operations.

N/B: Details on the duties and responsibilities and reporting structures by internal Auditors are as provided in the PFM regulations.

PLANNING

Planning is an important function in any organization. It helps an organization chart a course for the achievement of its goals. The process begins with reviewing the current operations and identifying what needs to be improved to increase effectiveness and efficiency. All organizations, large and small, have limited resources. The planning process provides the information top management needs to make effective decisions about how to allocate the resources in a way that will enable the organization to attain its objectives. By so doing productivity is maximized and resources are not wasted on projects with little chance of success. Thus the planning Directorate aims to provide the above insight to the entire Directorate.
FUNCTIONS AND ROLES OF THE DCI PLANNING DIRECTORATE.

This Directorate, just like all other similar offices in other ministries/commissions/agencies/departments, is tasked with coordinating, planning and policy formulation within the organization. It also gives regular reports to the state Department for planning on service delivery indicators for the Directorate on activities being undertaken. The directorate is specifically tasked with the following duties:
• Coordination of all planning work in the Directorate in liaison with relevant Government Ministries and Departments.
• Coordination of the preparation of Directorate’s inputs in the NPS policy documents, National Development plans, implementation matrix and other Policy documents.
• Preparation of the Directorate’s Medium Term and Expenditure Framework (MTEF) in liaison with the Finance Office.
• Preparation of the Directorate’s Public Expenditure Review (PER) in liaison with the finance Office.
• Translation of National Policy goals and programs into Directorates policies, programs and projects.
• Coordinating the preparation of the yearly and quarterly performance contract progress reports.
• Monitoring and Evaluation of all projects programs and activities targeted for implementation of the performance contract.
• Other duties assigned by the Director of Criminal Investigations.